Halal Mark Confidentiality Policy

Halal Mark Limited is committed to maintaining the highest level of confidentiality in handling client information. As a UK-based halal certification body, the organisation recognises the importance of safeguarding sensitive documents related to certification, compliance, and audits. Employees, auditors, contractors, and third-party service providers with access to confidential documents must adhere to strict confidentiality protocols to ensure secure handling, storage, and disposal of all sensitive information.

Confidential information includes certification applications, technical reports, audit findings, supplier and ingredient details, client communication, formal agreements, and financial data. Halal Mark Limited ensures that confidential documents are accessible only to authorised personnel and stored in secure digital systems with controlled access. Employees and auditors must sign confidentiality agreements before handling sensitive data, and no confidential information is shared with external parties without explicit client consent, except when legally required.

Strict data security measures are in place, including encryption of digital files, secure cloud storage, restricted access based on employee roles, and secure disposal methods such as shredding or permanent deletion. Audit trails are maintained to monitor data access and modifications. All third-party vendors, auditors, and partners working with Halal Mark Limited must comply with confidentiality standards and sign formal agreements before handling any sensitive information.

In the event of a confidentiality breach, a rapid investigation will be conducted to assess risk and impact, affected clients will be notified, and corrective measures will be implemented. Enhanced security protocols will be adopted to prevent future breaches, ensuring continuous data protection.

Regular policy reviews ensure alignment with best practices and legal requirements, with clients informed of any significant updates. Inquiries related to confidentiality and data protection can be directed to Halal Mark Limited at 235-B Mitcham Lane, London, England, SW16 6PY, or via email at info@halalmark.co.uk.